E-Services
E-Services is an online student portal that contains important student information. Students log in to E-Services to add or drop courses, withdraw from courses, check grades, change address/email/phone number, view add/drop/withdrawal deadlines, view/print class schedules, run a Degree Audit (DARS) report, obtain unofficial transcripts, check financial aid and amounts owed, pay tuition and fees, establish a payment plan, and opt-in to get the 1098-T tax form electronically. See CLC’s website page (https://www.clcmn.edu/online-student-e-services-account/) for more information.
Course Registration
Students register for courses through E-Services after discussions with their advisor and a review of their Degree Audit Report (DARs) located in E-Services. Registration procedures vary depending if the student is a new, returning, or visiting student. New students are strongly encouraged to attend a registration session for hands-on assistance with the registration process. See the Records & Registration page of the website for registration session dates and times.
To maximize potential financial aid, students are encouraged to register for all courses, even late-start courses, prior to the beginning of the semester.
Students who have earned college credit from a non-Minnesota State College and University should send official transcripts to transfer@clcmn.edu to have these credits evaluated by Central Lakes College (CLC). The process should be started early to avoid unnecessarily repeating courses. CLC will access student transcripts from other MinnState institutions once a student is accepted to CLC, so students do not need to request these transcripts. See CLC’s transfer policies and procedures for more details on transfer of credit, credit for prior learning, etc.
Students having a one year or longer break in attendance are required to reapply for admission to the college. In this case, the student follows the degree, diploma, or certificate requirements that are current at the time of re-enrollment.
Students who wish to register for more than 22 credits in fall or spring semesters or nine credits in summer semester must work with an advisor, who will complete a “Request for Additional Credits” form on behalf of the student. The CLC Records and Registration Office will review the rationale for the additional credits. If approved, that office will register the student.
Students must meet course prerequisites, which are viewable by clicking on the course title in the online course schedule. Students with an unpaid balance hold from any MinnState institution are unable to register. See CLC Procedure 5.11.1.1 for more details. In addition, students who are suspended from CLC or another Minnesota State College or University must have an appeal approved and recorded at CLC before being allowed to register for CLC courses.
If a course is full, students can place themselves on a waitlist. If a seat opens in a course while the waitlist is still active, the student receives an email notification containing a link to register for the course.
Adding/Dropping Course(s) and Financial Obligation
Students are permitted to add and drop courses through the first five business days of the semester or through one business day after the first class meeting, whichever is later.* The college charges students based on course registration, not attendance. Students are financially obligated for any classes not dropped by the end of the fifth business day of the term, or one business day after the first class meeting, whichever is later.* Courses not dropped within these deadlines remain on the transcript and students are obligated to pay for the classes. Business days are defined as Monday through Friday, excluding posted holidays. See CLC Procedure 5.12.4.
*Students in certain programs, such as Farm Business Management, Heavy Equipment Operations and Maintenance, and Marine and Powersports, have different add/drop/refund periods that coincide with their unique semester calendars. Post-secondary Enrollment Option (PSEO) students follow the registration guidelines specified in CLC Procedure 3.5.2.
The online course schedule displays the add/drop/withdraw deadlines for each course, which vary based on dates and length of the course. Students need to click on the course title to view these deadlines and other valuable information. In addition, a student’s course schedule in E-Services shows these deadlines for each individual course for which a student is registered.
Students assigned FN (“Never Attended”) grades for all registered semester courses will have their registrations for the semester cancelled, the courses removed from their schedules, and tuition and fee charges removed per CLC Procedure 5.12.2. Individual courses assigned FN (“Never Attended”) grades will not be dropped nor will the tuition and fees be removed.
On a limited basis, students may be allowed to register for courses after the add deadline. Students must make payment arrangements specified in CLC Procedure 5.12.3 and contact the instructor of the course to see if late registration is an option. If approved by the instructor, the instructor will complete an electronic “Instructor Permission Required” form authorizing the Records and Registration Office to late-add the student if the student has met all other requirements. Students should work with the Financial Aid Office before requesting late registration to learn about the impact on financial aid.
Withdrawing from Course(s)
Following the add/drop period and after discussions with an advisor and the Financial Aid Office, students can withdraw from courses via their E-Services account provided they meet the course-specific withdrawal deadline. The transcript will show a “W” grade for the course after successful withdrawal.
Withdrawing from a course does not impact a student’s grade point average (GPA) but impacts completion rate. See the Satisfactory Academic Progress Policy for more information.
No refunds are given for withdrawing from individual courses. See CLC Procedure 5.12.4 for potential refunds for total withdrawals.
Repeating a Course
Students may repeat a course for an improved grade. Only the highest grade earned will be counted in the student’s grade point average (GPA) calculation, and the credits only count once. This applies to all grades including “F” grades. Both the original and the repeated grade will appear on the student’s transcript and both are considered attempted courses for Satisfactory Academic Progress measurements. See CLC Policy 2.9.1. Students pay tuition and fees for each course taken.
Students will not receive financial aid for more than one repetition of a previously passed course (i.e. grades of A, B, C, D or P) unless the course was designated as “repeatable” and included in CLC Procedure 2.9.2.
Academic Forgiveness
Central Lakes College provides students who have experienced academic difficulties previously at CLC the opportunity for a ‘second chance’ at academic success. Students meeting the criteria outlined in CLC Policy 3.9 are encouraged to apply for Academic Forgiveness following the steps in CLC Procedure 3.9.1.
Apply to Graduate after registering for final semester
Students must submit a Graduation Application, along with their Degree Audit Report(s) (DARs) located in E-Services, after registering for their final semester at CLC. The College will email students the preliminary graduation review results. See CLC Policy 3.19 and CLC Procedure 3.19.1 for more details on graduation.
Auditing a Course
Students have the option to audit a course according to CLC Policy 3.36.3. At the time of registration, the student must indicate the choice to audit a course. The audit permits attendance and participation in course activities and results in an “AU” grade. No credit is earned for an audited course, and financial aid does not cover the course. However, tuition and fees are the same as when a student takes a course for credit/grade. Audited courses do not meet graduation requirements.
Classification of Students
For enrollment reporting to the National Student Clearinghouse, students are classified according to the following:
- Full-time: A student who is enrolled in, and attending, 12 or more credits during a semester.
- Three-quarter time: A student who is enrolled in, and attending, 9-11 credits during a semester.
- Half-time: A student who is enrolled in, and attending, 6-8 credits during a semester.
- Less than half-time: A student who is enrolled, and attending, less than 6 credits during a semester.
- Freshman: A student who has completed 29 or fewer semester credits.
- Sophomore: A student who has completed 30 or more semester credits.
Students are usually not required to take a minimum number of credits each semester. However, to complete a 60-credit associate degree or diploma within two years, students must complete an average of 15 credits each semester.
Senior Citizen Registration
Minnesota Statute 135A.51 defines senior citizen.
Minnesota Statute 135A.52 and Minnesota State Operating Instruction 5.11.1.3 define the fees and tuition charged to senior citizens.
Those who meet the senior citizen definition can register for courses at CLC, on a space available basis, for a reduced rate. “Space available basis” is defined as the number of available seats determined on the second day of the semester. To receive the discounted rate, senior citizens must complete the Senior Citizen Registration Form available at https://www.clcmn.edu/registration/registration-forms/ and return to the Records and Registration Office at registration@clcmn.edu. This form is required each semester.
Transcript Requests
The Records and Registration Office maintains student academic records. Transcripts show all registered courses each semester and the official grades awarded for those courses. Students can view, download, and print an unofficial transcript by logging into E-Services and selecting “Unofficial Transcripts” under “Academic Records.”
To request an official transcript, a student must visit http://www.getmytranscript.com. The student can choose to have it sent electronically, which is the fastest and most secure way, or mailed. There is a minimal fee associated with this service.
Please note: Students do not need to request that an official CLC transcript be sent to another Minnesota State College or University. Rather, please contact the receiving institution’s Admissions or Records Office and ask them to obtain your e-Transcript. A complete list of the Minnesota State colleges/universities can be found at https://www.minnstate.edu/campusesprograms/index.html
Visiting Students
Central Lakes College allows students from other colleges and universities to register for courses through E-Services. Visiting students are not required to apply for admission to CLC. Visiting students may register for a maximum of 22 credits among all Minnesota State colleges and universities. Visiting students are not eligible for financial aid at Central Lakes College but may be eligible for federal financial aid at their home college or university. Students are unable to enroll as a visiting student if they have a financial hold at another Minnesota State College or University, are currently suspended at another Minnesota State College or University, or do not meet prerequisite requirements. We recommend that visiting students work with a CLC advisor to register and receive important CLC information.