After the drop/add period has passed, a student with extenuating circumstances may appeal for a refund/reduction of all or part of the tuition and fees charged within 90 days of the end of the semester. Students must submit supporting documentation with the appeal.

Students may appeal for a refund/reduction of all or part of the tuition and fees charged if the student has the following:

  • Death in the immediate family*. Be sure to submit documentation with the appeal.
  • Medical reasons such as injury or illness of the student or family member** that require an extended absence from class. A doctor’s statement (on physician’s letterhead) is required to be submitted with the appeal and must state that the medical condition impairs the student’s ability to attend or complete classes.
  • Significant personal circumstances beyond the control of the student that can be corroborated by an independent professional such as a social worker, lawyer, or law enforcement agent
  • Natural disaster or similar situations that can be documented
  • Minnesota State Procedure 5.12.1 provides options for students who are members of any branch of the U.S. military and who are unable to complete a semester due to being called to active duty. Contact the Veterans Certifying Official to learn about your options.

Students must upload supporting documentation to the appeal before signing and submitting the appeal.

Notes: *In the case of death, the immediate family is defined as the spouse or domestic partner of the student; the parents, step-parents, grandparents, guardian, children, grandchildren, brothers, sisters, wards, or stepchildren of the student; and the parents or grandparents of the student’s spouse.

**In the case of medical reasons, a family member is defined as the spouse, minor or dependent children/stepchildren/foster children (including wards and children for whom the student is legal guardian), or parent/step-parent living in the same household as the student.

If the appeal for tuition and fees refund/reduction is granted, all classes are dropped and removed from the transcript. In addition, Financial Aid (loans and grants) and other financial assistance will be reduced for the dropped credits.


  1. Student meets with an advisor to discuss options after encountering extenuating circumstances. See Advising – Central Lakes College ( for ways to connect with advisors.
  2. Student submits an appeal, with supporting documentation, using the link to the eForm obtained from an advisor. Deadline for the appeal is 90 days after the end of the semester.
  3. The Appeals Committee reviews the appeal and notifies the student by email.

Students wishing to register for an upcoming semester, but owing a prior balance, may request a one semester deferment of the prior balance, if ALL of the following conditions are met:

  • Outstanding balance is less than $2,400 (an exception may be made for certain technical programs with high course fees)
  • Student is not on academic probation or suspension
  • Student has a payment plan in place for the outstanding balance:
    • For current balance, the student has made at least one payment on payment plan.
    • For prior balance, the student has made at least three consecutive payments on payment plan or has paid at least 25% of their outstanding balance.
  • Student has a financial aid award letter for the current academic year, an estimated payment plan for the upcoming semester or other financial awards in place for the upcoming semester.

Prior Balance Deferment requests are available eight weeks prior to the start of each semester. The last day to make a request is the Wednesday before the start of the semester. Forms can be obtained from the Business Office. For more information, please contact a Business Office team member.

If unable to pay the minimum down payment, please contact the Business Office.

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