How To’s

How To’s

Office 365 Share Calendar

Share calendar within the organization using Outlook Web App (OWA) To share your calendar Sign in to your Office 365 account using a web browser. Click Calendar > Share. Type the name or email address of the person you want to share your calendar with in the Share with box. This box works just like…

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Outlook – How to forward emails to another account

You can automatically forward your emails to another email account by setting up a rule.  This helps to only have to check one account if you have multiple emails accounts. Sign in to Outlook Web portal https://login.microsoftonline.com Student Login: Username:  yourstarid@go.minnstate.edu Password: Your StarID password Click settings tool  (top right) Under My App Setting (at the bottom)…

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Outlook – Scheduling a meeting / busy search

You can usually set up a meeting invitation using the default new event page, but sometimes you’ll need help to coordinate multiple schedules and do a busy search.  This How To shows you how to use the Outlook scheduling assistant to schedule meetings with multiple people. Log into Office 365 Username: <yourstarid>@clcmn.edu (Faculty/Staff) or <yourstarid>@go.mnscu.edu (Students) Password:  your…

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Students – Adding money to PaperCut accounts

PaperCut helps us track printing and copy jobs. It helps you save money and reduce printer waste. Each semester students receive $15 (300 black/white pages) in their printing account. If you run out of money, you will need to add more money to your account. You can do that by going to the CLC Bookstore…

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Outlook – Creating a New Contact

You can add new contacts to your personal address book by typing all the information directly in a new contact form.   Click the people tab Click Contact under “My Contacts” Click + New Click create contact Once you fill out the information, click save at the top.  

Outlook – Creating a contact list

 A contact list is a grouping of email addresses collected under one name. This makes it easy to send an email to a group of people that you communicate with on a daily basis.    To create a contact list: Click the folder under My Contacts, to group the group in Select New arrow Click Contact List This will open…

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Outlook – Conversations or Un-thread Emails

Your Inbox and other mail folders can be organized by date and arranged by conversations.  When conversations is turned on, message that share the same subject are grouped together and appear as conversations that can be viewed expanded or collapsed.  If your emails are all linked together and you want each email to come in…

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Outlook – Out of Office Reply

You can set up an Out of office reply to automatically respond to people who send an email message.  This helps inform people that you are not in the office.  1. Open Office 365 – https://login.microsoftonline.com     Login:  <yourstarid>@clcmn.edu (Faculty/Staff) or <yourstarid>@go.mnscu.edu (Students) StarID Password       2. Click on the Setting Options (top…

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Copiers – Logging into the Konica copiers

Here’s how to log in to the Konica Copiers using your Tech ID Touch the screen in the login area to bring up the keypad on the screen Next, enter your Tech ID using the touch screen or the keypad to the right of the screen After your Tech ID is entered, press the “OK”…

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Outlook – Signature with CLC Logo

You can create a personalized signature for your email messages that include text, images, and your the CLC logo. Under the settings icon next to your name in Office365 choose Mail Then go to settings on the left, under layout, click email signature. You can copy this example if you wish and paste into the…

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Office 365 – How to connect your iPhone/iPad

You can connect to your CLC Office 365 e-mail account on an iPhone/iPad. When you set up an Exchange account on your iPhone/iPad, you’ll be able to access and synchronize your email, calendar, and contacts. Select the Settings app for the device Select Mail, Contacts, Calendars Select Add Account Select “Exchange” Enter the following: Username: Your…

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Copiers – How to make a copy

Touch the white area on the touch screen Enter your Tech ID (all eight numbers) Click OK Click Login Put the paper on the glass (top left corner) Click the Start button (blue button) Logout by pressing access button (to the right of the screen, near on the upper right of the touch screen  …

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Office 365 – How to connect your Android phone or tablet

You can connect to your CLC Office 365 e-mail account on an Android phone or tablet. When you set up an Exchange account on your Android device, you’ll be able to access and synchronize your email, calendar, and contacts. To connect your android phone or tablet to CLC Office 365 From the Settings area, find…

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Download Office to Your Home/Personal Computer

CLC Students and employees are eligible to receive a free download of Microsoft Office to install on personally-owned computers.  The software will remain active as long as you are a enrolled student or employed at CLC.  Soon after you leave employment or stop enrolling in classes, the software will de-active and you will no longer…

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Outlook – Logging into Office 365

This “How To” shows how CLC employees to log in to Microsoft Office 365 to access e-mail, calendar, etc. using a web browser. Open a web browser (IE, Firefox,or Chrome recommended) Clear out the address bar Go to and bookmark https://login.microsoftonline.com/?whr=minnstate.edu Enter   (You should come to a page like this) Employee Login: Username: <yourstarid>@minnstate.edu Password will…

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Windows – Adding a Printer

Tech Services installs a nearby default printer on each computer, based on location.  If the printer you would like to print to in not installed your computer, you will need to add it.   1. Click the start button 2. Click Devices and Printers on the right hand side 3. Click Add a printer at…

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How To Get Help

How to get Help To get immediate help, our Help Desk is your first point of contact for technology related issues or problems.  They are there to help you with login problems and general questions.  If they can’t help you, they will refer your issue to a IT staff member.  If it’s an emergency, the…

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E-Mail Etiquette and Acceptable Use

All Faculty, Staff, and Student e-mail communications are governed by the MnSCU Acceptable Use Policy: http://www.mnscu.edu/board/policy/522.html Also, e-mail is a powerful communication tool, and here are 18 suggestions for better e-mail communication and etiquette: Understand the difference between “To” and “CC.” As a rule of thumb, the more people you send an email to, the…

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Telephone Instructions

General Information Speakerphone Capability: Cisco phone models 7941, 7942 have two-way speakerphone capabilities.  Cisco phone models 7911, 7912 do not have two-way speakerphone capabilities.  They are listen only (useful for checking voice mail). Long Distance Codes: A four (4) digit long distance code is required for all long distance calls.  Contact the Business Office to…

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How to insert a Youtube video into PowerPoint 2010

Go to the Youtube video you wish to insert Click on Share Embed Uncheck show suggested videos when the video finishes Uncheck enable privacy-enhanced mode Make sure the use old embed code is checked Copy the old embed code   Go into the PowerPoint Click on the Insert tab In the Media area Click on…

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Voice Mail Instructions

To initialize and set up your voice mail for the first time: From your desk phone, pick up the handset and press the messages button or dial 8100 Enter the initial PIN when prompted (Tech Services will inform you what the initial PIN is) Follow the system voice prompts to record your name, greetings, and…

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PaperCut Web Print Instructions

PaperCut Web Printing is a feature that allows you to upload and print PDF and Microsoft Office documents using any laptop or other mobile device.  All you need is a device with a web browser, and a connection to the CLC wireless network. All print jobs submitted through Web Print are automatically charged as appropriate. …

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Outlook – Clutter

Clutter moves your low priority messages out of your Inbox so you can easily scan for important messages. Clutter analyzes your email habits, and based on your past behavior, it determines the messages that you’re most likely to ignore. It then moves those messages to a folder called Clutter, where you can review them later….

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Self install of ImageNow 6.6 via Software Center

Navigate to software center from your All Programs menu and launch it. Choose ImageNow 6.6 and click the install at the lower right.   After install launch the program and choose “Connection Profiles” Then Choose  “Edit Connection Profiles” Modify the CLC Profile or could be named default. Adjust the port number to 6000 and click…

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Dual Monitors with Virtual Desktop (VDI)

In order to use the dual monitor functionality in VDI you will have to use the VMWare View Client. There are client links available on https://vdi.clcmn.edu Launch the client and login: Before connecting to the desktop…use the pull down as shown to select Multimonitor Only PCoIP Protocol supports multimonitor and is selected by default.  To…

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