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Add / Drop / Withdrawal / Refunds

ADDING OR DROPPING A COURSE 
Students are entitled to have the opportunity to attend one class session for each registered, for-credit course, without obligation.

For courses which are three weeks in length or longer:
students are permitted to add and drop courses up to the first five business days of the semester, or one business day after the first class meeting, whichever is later.  Students are financially obligated for any classes dropped after the fifth business day of the term, or one business day after the first class session, whichever is later.  Courses which are not dropped cannot be removed from a student's academic record.  For purposes of this policy, business days are defined as Monday through Friday (excluding posted holidays). 
If a student is financially obligated for a dropped class, the student may petition the college or university to apply the amount of the tuition and/or fees for the dropped class to the cost of an added class for the current term. 

For courses less than three weeks in length:
students may add the course to their schedule up to the second business day of class, and drop the course from their schedule no more than one business day after the first class session for each for-credit course.  In this situation, students are financially obligated for any classes not dropped one business day after the first class session, and students are not able to have those courses removed from their academic record.  For purposes of this policy, business days are defined as Monday through Friday (excluding posted holidays). 
NOTE: If a student makes changes to their class schedule, that is adds or drops a class, the changes to the student’s account are available online.  If the student receives financial aid, changes may impact the student’s financial aid award.

INDIVIDUAL COURSE WITHDRAWAL
The final date for official course withdrawal is the last day on which students may officially terminate their enrollment in a course, and shall be the date on which eighty percent (80%) of the days in the academic semester have elapsed.  For courses not on a standard academic semester schedule, the final date of official course withdrawal shall be established as the date on which eighty percent (80%) of the instructional days for the course have elapsed.    

When students withdraw from a course, they will receive a "W" grade for the class and will still be responsible for 100% of the tuition and fees for the withdrawn course.  Withdrawing from a course will not affect the student's GPA; however, it could affect his/her probation or suspension status.  Students may withdraw online using eServices or by visiting an Advisor.

TOTAL WITHDRAWAL
Students may totally withdraw from Central Lakes College by utilizing eServices.  The final date for official course withdrawal is the last day on which students may officially terminate their enrollment in a course, and shall be the date on which eighty percent (80%) of the days in the academic semester have elapsed.  For courses not on a standard academic semester schedule, the final date for official course withdrawal shall be established as the date on which eighty percent (80%) of the instructional days for the course have elapsed.  Students are not allowed to withdraw after the final withdraw date of each semester. Tuition will or will not be refunded according to state or federal policy. All students totally withdrawing from the college will receive "W" grades for registered courses. If a student who receives Federal financial aid officially withdraws from all of his/her classes, or merely stops attending classes at CLC before 60% of the term is completed, the student will be required to repay a portion of his/her financial aid. The student's last date of attendance will be determined as follows:
  - If a student completes a Withdrawal before leaving CLC, the college will use the date of withdrawal as the last date of
    attendance.  
  - If a student stops attending classes and does not notify CLC of his/her decision, the student will receive "F" grades for all
    registered courses and the student's last date of attendance will be reported by the student's instructors.  

Before making the decision to totally withdraw from college, it is highly recommended that you visit with the Financial Aid office and an Advisor. 

If the College is not notified and the withdrawal is not properly completed:

  - The student may owe the College for tuition and fees, even if no longer attending classes.
  - The student will receive a grade from the instructor, most likely an "F".
A student will be required to repay all or some of any financial aid received, if:

  - Withdrawing from all classes on or before 60% of the completed term,
  - No longer attending and fails to notify the college.
 
REFUNDS
Withdrawing from individual classes after the add/drop period does NOT generate a refund.  NOTE:  For the purpose of refunds, the term "days" refers to business days. 

Amount of Tuition and Fees Refunded if Totally Withdrawing From the College

Fall and Spring Academic Terms
100%                           days 1-5 of the term 
75%                             days 6-10
50%                             days 11-15
25%                             days 16-20
0%                               after day 20

Summer sessions and other terms at least three weeks, but less than ten weeks in length. 
100%                           days 1-5
50%                             days 6-10
0%                               after day 10

Class terms less than three weeks in length.
100%                           day 1 of the course
50%                             day 2-3
0%                               after day 3

 

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Last Updated: 6/18/13